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Vital Information to Share With Employees During the Coronavirus Pandemic

13 March 2020

Coronavirus (COVID-19) information correct as of 14:00 on Friday 13 March 2020

Below is a template letter that you – as a business – can share with staff in order to minimise the risks of being infected with Coronavirus (COVID-19)


You will no doubt be aware of the Coronavirus (COVID-19) outbreak and we wanted to write to you to make sure you know what the business and you as individuals can do to minimise the risk of being infected by the virus. This may change as Government guidance is issued or updated.

Symptoms of coronavirus

If you have symptoms of coronavirus (these may include a new continuous cough and/or a high temperature), then you should not attend work and you must follow our usual sickness reporting process and call in sick.

We expect our employees to follow the government advice in these circumstance by following the steps below:

  • Stay at home and do not leave your house for 7 days from when your symptoms started
  • Stay at least 2 metres (about 3 steps) away from other people in your home whenever possible
  • Sleep alone, if that is possible
  • Wash your hands regularly for 20 seconds, each time using soap and water
  • If your symptoms worsen during home isolation or are no better after 7 days contact NHS 111 online

It’s important you do not come into work as you will risk spreading the virus. For extra guidance, click here.

If you start to develop any of the above outlined symptoms whilst at work, please speak with [INSERT NAME] immediately.

Do I need to avoid public places?

Most people can continue to go to work, school and other public places until the Government guidance changes. If you are concerned, then please contact [INSERT NAME].

The Do’s

  • Wash your hands with soap and water often – do this for at least 20 seconds
  • Always wash your hands when you get home or come into work
  • Use hand sanitiser gel where there are no hand washing facilities
  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze
  • Put used tissues in the bin straight away and wash your hands afterwards

The Don’ts

  • Do not touch your eyes, nose or mouth if your hands are not clean
  • Do not come to work if you have any symptoms of COVID-19

Business as usual

It is important that we continue to function as a business and our business continuity is not interrupted as far as possible.

By following best practice guidance, we can all try to ensure that we remain fit and healthy and continue our day-to-day tasks as far as we can during this time.

We do appreciate your co-operation.

If you’re unsure on the correct procedure, or need assistance with staff management during this difficult time, then get in touch with our Loch HR team.

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